Privacy Policy

DFWI has a policy of respecting the rights and privacy of visitors to this website. Any information you have provided will be held in accordance with the Data Protection Act.

Your privacy is important to us and this privacy notice provides information about who we are and the different types of personal information that we collect and the ways in which we use it.

Who we are
DFWI has been operational for over 100 years. We are a regional registered charity and offer support to our local WIs in Devon. The NFWI is the national charity which provides guidance and support to federations and WIs. WIs are independent local charities open to any women over the age of 18.

When we collect Data
We may hold information relating to you from a number of sources, and will collect personal information about you:

a. When you give it to us directly For example, personal information that you submit through our website by signing up to a newsletter, contacting us through the "Contact Us" form, or any personal data that you share with us when you communicate with us by email, phone or post.

b. When you apply to go on one of our DFWI or NFWI events, trips, workshops or training courses we need your name, WI, contact information and in some cases emergency contact details for health and safety reasons

c. When it is entered into the MCS by your WI Your WI’s MCS Rep will store your membership details in the Membership Communication System (MCS).

What do we use
We will collect, store and otherwise process the following information as part of your WI membership:

a. Your name and postal address
In addition, we may collect, store and otherwise process the following kinds of personal information:

b. Additional contact details including your email address, telephone number(s), and social media identities if you opt to provide them;

c. Information about our services which you use, such as attendance at events and meetings that you have attended and the status of your WI membership; and

d. Your communication preferences;

e. Your curriculum vitae and employment experience if you apply for a job with us;

f. Information about your computer/ mobile device and your visits to and use of this website, including, for example, your IP address and geographical location;

g. Any other personal information you choose to share with us.

Special categories of data
There are categories of data include information about your health which are classified as sensitive. The DFWI will only use special categories of data, you give to us, in accordance with legislation and where there is a valid reason such as to make adjustments for any disabilities or dietary requirements. We will usually seek your explicit consent to store and use such data.

How we use your personal information
The DFWI may use your personal information:

a. to provide you with services or information that you have requested;

b. to provide updates about our work, services, activities, or publications as an Officer in a Devon WI with a role to pass communications to your members, and only where you have provided your consent to receive such information;

c. to process your payments for services and donations;

d. to answer your questions/ requests and communicate with you in general;

e. to process your application for a job when you apply;

f. to audit and/ or administer our accounts;

g. to include your contribution in the Devon News magazine or on our websites if you contact us with content;

h. to satisfy legal obligations which are binding on us, for example in relation to law enforcement requests or due diligence checks before accepting major donations;

i. for the prevention of fraud or misuse of service;

j. for the establishment defence of enforcement of legal claims

Membership Communication System (MCS) Database
When you become a member of the WI, your local representative provides NFWI with your personal information and it is stored on the MCS database. The MCS database is NFWI internal database of all WI members and is only accessible to your WI’s MCS Rep and restricted Devon Federation staff and NFWI staff, who will use the information to administer your WI membership. If you are an officer or have another role within your WI we also use your information to assist in the administration of those roles. Please note that you are in full control of the information held in the MCS. If you would like to update any of your details, or would like to see the information held within the MCS please speak to your WI’s MCS Rep or the Federation Secretary.

Do we share your personal information?
DFWI will not sell, rent or lease your personal information to others. However, we may disclose your personal information to selected third party processors (such as agents or subcontractors) for the purposes outlined above. The third party in question will be obligated to use any personal data they receive in accordance with our instructions. We reserve the right to disclose your personal information to third parties:

a. when you provide your personal information when contacting us, it may be forwarded to the appropriate contact, such as a local WI, member of staff or volunteer, in order to accommodate your request;

b. for auditing purposes e.g. finances audits where we employ chartered accountants;

c. if we are under any legal or regulatory obligation to do so; and

d. in connection with any legal proceedings or prospective legal proceedings, in order to establish, exercise or defend our legal rights.

Policy - Devon Federation of WI has a Data Protection Policy available for further details on storage, amendment or destruction of personal data

Updating this privacy notice The DFWI may update this privacy notice by posting a new version on the website. If we update this privacy notice in a way that significantly changes how we use your personal information, we will bring these changes to your attention.

At any point in time you may ask us for the details of any personal data we hold on you and at any point you can request to unsubscribe from any DFWI information service you have subscribed to, or remove your personal information from the database by contacting us

DFWI is not responsible for the privacy practices or the content of linked websites. Please review the privacy notices of such websites.

Contact - you may contact us on issues of Privacy or Policy on federation.secretary@devonwi.org.uk